An example application form for hiring a salesperson. Application form for applicants when applying for a job - sample filling. What data is included in the form?

Application form for employment- this is a document that contains information about the applicant and allows the employer to form a general impression of him as an employee. Based on the information specified in the questionnaire, the employee’s personal file is formed. The job application form resembles, but often the information provided in it is not enough for the employer.

How to fill out a job application correctly

There is no single application form for employment; each employing organization has its own form. As a rule, when filling out a job application, an applicant is required to provide the following information:

Date and place of birth;
citizenship;
home address, contact phone number;
passport details;
education;
attitude towards military duty;
information about work activity: place and period of work, position, functional responsibilities;
professional skills and abilities;
Family status;
information about close relatives: full name, year of birth, place of residence, place of study or work;
hobby.

The job application may also contain a requirement to provide a photo, questions about sources of income, criminal records, positive and negative character traits, desired salary level, the possibility of providing recommendations, etc.

All information specified in the questionnaire is confidential information and is not subject to disclosure.

The job application form is filled out by hand by the applicant during an interview with the employer.

In order for the employer to assess the qualifications of a potential employee, a questionnaire is filled out by applicants when applying for a job. They answer questions and go through an interview, helping the boss evaluate the person.

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What it is

A questionnaire is a questionnaire that a person fills out independently by hand according to the specified points. The answers will help the employer obtain the necessary information about the applicant and form an impression of the qualifications and character of the possible employee. If a citizen gets a job, the application form is filed with his personal file.

Each document is drawn up according to the company form, so it is characterized by several points:

the questionnaires are semi-closed in nature, since the applicant fills out most of the fields independently, but sometimes the answer is selected from the options offered;
the distribution method is determined by the communication method, since a certain citizen receives a document to determine the skills and knowledge for the position;
The questionnaire is developed taking into account the individual characteristics of the workplace.

The employer does not have the right to publish or send out questionnaires en masse. Each enterprise can develop its own questionnaire. For example, some bosses are interested not only in qualifications, but also in the unique skills of the employee.

What is it for?

The questionnaire allows you to achieve several important goals:

provide the employer with information that will determine the feasibility of employment;
allow you to evaluate the qualifications and qualities of the candidate.

For citizens looking for work, the questionnaire is also important:

You can provide additional information that is not included in your resume;
gives you the opportunity to get to know your place of work better.

Is it obligatory

Article 65 of the Labor Code establishes that the application form is not a mandatory document for employment. The employer has the right to give the document to applicants and require completion before hiring.

Where can I download the form for free?

This will help the applicant prepare to fill out this questionnaire, and the employer will develop his own form based on the example.

How to compose correctly

There are 3 main questions that are asked in each questionnaire:

General information.

Employers always ask for standard passport information, criminal records, current residential address, children, etc.

Goals for the workplace.

In this section, the employer wants to hear about the applicant's motives. For example, what position is he applying for, is he planning career growth, can he work overtime or go on business trips, etc. In addition to the citizen's personality, many people ask about preferences, for example, advantages in a particular position, and hobbies.

A citizen can establish that he is interested in a decent salary, good relationships in the team, training at the enterprise, proximity to the workplace, etc. The applicant must put his preferences in order of importance, for example, the work schedule should be in first place, and a high salary in second place.

Education information

Employers do not always ask about education, but for some, documented skills are important. Here you can enter not only your main diploma, but also completed courses and lectures relevant to the desired position.

Basic data

Typical information employers request includes:

Full name, citizenship, residential address;
education;
work experience, professional skills;
previous employment;
preferred salary level;
level of foreign language proficiency;
Family status;
whether there is a criminal record;
hobby.

Standard information may be the same as what is included in the resume, but additional information, such as lifestyle or habits, must be included. The better the employer gets a picture of a person, the better his chances.

For different specializations

Most questionnaires differ in the category where professional skills are required. They differ for different specialties. The information is entered in the “Information about work skills” column.

The employer wants to learn highly specialized skills. For example, a computer typing operator is asked about knowledge of certain programs and typing speed.

It is important for the driver to indicate the category and driving experience. A furniture specialist talks about past projects and furniture assembly experiences.

What questions should not be asked?

Article 86 of the Labor Code establishes that the employer does not have the right to demand information regarding certain personal data: religion, nationality, etc.

If it is necessary to obtain this information for work (for example, to obtain access to state secrets), then it is confidential and cannot be published.

How to fill

The form may be filled out using a blue or black pen on the form provided.

First, the accuracy of the information is checked, passport and diploma data are verified. At the end, you need to re-read the information about yourself for errors.

Sample filling:

What is better to remain silent about?

There are several nuances that are not recommended to be discussed:

It is undesirable to talk negatively about your previous place of work;
no need to talk about past mistakes;
there should be no doubt about qualifications or professionalism.

Application form for employment in the civil service

Government No. 667-r established the form for accepting documents for the civil service. It can be used when participating in an election campaign.

Form 4

The standard questionnaire contains the following columns:

The word “Questionnaire” is placed in the middle.
There is space for a photo in the upper right corner.
The main part is a column with 2 columns.
Below the table there is free space where you can indicate your study time and past work experience. It is required to indicate the years of entry and departure from the position. It is recommended to add the address and name of the organization.
Below you need to write down information about military service, relatives, and travel abroad.
At the end there is a personal signature and date. Just below there is space for the employer’s signature and the date of acceptance of the document by the HR department. The employee puts a stamp between the two dates.

How to fill out and sample

It is required to provide detailed information about work activities and relatives, including their dates of birth, names, places of work and addresses.

There is a separate block 3 in the form where you need to enter:

trips abroad with dates;
presence of military rank or duty;
actual address of residence and as in the passport, if they differ;
basic data of a civil and foreign passport;
TIN and SNILS.

If there is space in the questionnaire, you can provide additional information. This column is the last, then the applicant confirms the accuracy of the data with a signature.

For sales consultant

Should include several important blocks. The first to fill out the section on personal information is to enter your passport details. Then the work experience is recorded with the start and end dates of the activity.

Information is briefly written about the previous employer, what responsibilities and achievements the person had. It is recommended to pay attention to the results of work, confirming them with numbers.

For example, a sales consultant can enter:

served more than 200 customers at the checkout daily, accepted non-cash and cash payments;
helped customers choose a product of a certain category, so sales increased by 25%;
daily displayed goods on designated shelves, won a competition for window dressing;
was involved in unpacking and arranging price tags for goods, which made it possible to serve customers faster;
Reported monthly to the employer regarding new products.

Then the key skills of the employee are filled in, it is necessary to clarify what affects the person’s professionalism. For example:

involved in the sale of cosmetics for 5 years;
has excellent knowledge of a range of specific products;
knows how to find contact with customers;
knows the cash register, understands the rules for issuing and accepting money;
understands the importance of customer-oriented service;
knows how to work in a team and achieve goals together;
knows the rules of trade and understands the law on protecting the rights of buyers.

The sections with achievements are filled in last. The citizen is asked to indicate professional differences. It is recommended to express yourself clearly and provide specific information. For example, a citizen can work in a high-traffic store and calmly serve many customers without rest.

What should an employer do with the application form?

If a citizen is refused to sign an agreement, the application is retained by the employer and the information remains confidential. If the applicant has received a position, the application form is filed in a personal file and stored at the enterprise.

Filling out the application form is one of the mandatory steps when looking for a job. Based on the information received, the employer will draw conclusions about the professional and personal qualities of the citizen, his work experience and expectations.

It is important not to forget that the document is official, so you need to fill out the fields compactly and with confirmation of the words spoken.

For what purposes is a questionnaire needed if there is a resume? Aren't they the same thing? Such questions often arise from job seekers. When applying for a job, it is important to navigate the types of documents and be able to fill them out efficiently, because the desired position is at stake.

Why is the questionnaire needed?

This document consists of various categories of questions that provide a complete picture of the candidate under consideration.

The length of the questionnaire usually varies from 3 to 6 pages. It is filled out by hand most often in the personnel selection department, the so-called recruiting. As a rule, they study the contents of this document there, but in some companies the managers themselves take on this work.

With the help of the questionnaire, primary selection of candidates. This document allows you to go deeper than a resume to reveal many issues, to assess how promising the applicant is, whether he is suitable for this company or not.

What should the applicant write in the application form?

Each company has its own specifics of work. A list of questions that suits one company will not always suit another. Therefore, there are no completely identical forms. The company uses a list of questions that will best help you choose suitable employee.

It would seem that there is nothing difficult about filling out the questionnaire. But you may encounter some difficulties. For example, a request to describe your professional qualities will make even the most experienced worker think.

You need to fill out all the points in the form and take your time with answers, try reveal them as truthfully as possible, at the same time concisely and without unnecessary water.

It is important to write legibly, correctly and without blots. Therefore, you need to think more than once before giving an answer. Many applicants do not even suspect that their professional qualities can be assessed right now.

If questions arise when filling out the form, it is better to clarify the details with the specialist who asked you to fill out this document. Naturally, you shouldn’t bother them with frequent questions, because there is a risk of leaving the impression that you are an insecure and dependent person.

It is better to think through all the answer options and come to the interview prepared in advance, so as not to get confused and not waste a lot of time thinking about it - the time spent and the quality of filling out the questionnaire speaks volumes about the candidate.

You can try to imagine yourself in the employer’s place and make your own list of questions that would make up your application form. This will help you be even more confident in your abilities.

It is necessary to clearly remember all the information about the education you received, to be well versed in the dates and names of the companies in which you worked.

As a rule, the structure of the questionnaire consists of several semantic blocks. This facilitates the filling out process, as well as further study of the document by the employer.

Let's talk about some of the nuances of filling out and consider the most common sections.

How to write a questionnaire correctly?

General issues

Everything is simple here. Using this section they collect general information about the applicant for a vacancy.

The points are standard, most often they indicate:

Family status
Having children
Date of birth
Residence/registration address
Accommodations
Having a criminal record, etc.

Education

Thanks to this section you can estimate the amount of your knowledge th, understand how theoretically promising you are.

Here it is important to indicate not only educational institutions, but also all kinds of courses, trainings, if necessary - even thesis topics.

Take with you all the necessary documents or copies thereof, so that in case of doubt, you can clarify the necessary data.

Employment goals

You must Be prepared to clearly articulate your employment goals. Employers need information about what tasks you are capable of and how ready you are to develop your professional qualities. Proper disclosure of your goals will give the recruiter an idea of you as a promising employee.

The goals of employment for different vacancies differ significantly. Typically, this column indicates not only the name of the position for which you are applying, but also your personal goal.

Let's consider the following filling options:

chief marketer;
work as a chief marketer;
analyze and plan activities as a chief marketer.

The last point is the most successful.

The following options are best avoided:

get a highly paid position;
get a job with a good salary to pay off the loan;
find a part-time job, etc.

Experience and skills

Based on the information in this section, you can find out information about the professional activities of the person being questioned and his skills, determine how often and for what reason the candidate quit.

An experienced HR specialist will be able to understand whether the applicant is developing his professional skills and how important career growth is to him.

At this point, they are often asked to fill out past jobs and indicate the reason for leaving.

Try to be as frank as possible and at the same time very correct!

The application form usually indicates the following reasons for dismissal:

due to certain circumstances;
low wages;
bad team;
lack of common views with the management of the company, etc.

Such options will seem blurry, it is better to indicate more precise reasons:

there is no opportunity for career growth in the company due to the nature of the work;
there is no opportunity to develop your professional skills and master new types of activities;
massive staff reductions, etc.

Quite often, applicants they change not just the place of work, but the very specifics. In this case, you can specify the following options:

I want to change the direction of my activity, the company in which I worked is not engaged in production, but I would like to try to realize myself in this direction;
I want to expand the range of my responsibilities, become a broader specialist, etc.

In terms of skills, you may be asked to complete the following items:

indicate your level of computer skills;
Do you have a driver's license and a personal car? What is your driving experience?;
What programs do you know how to work with? Assess your level of proficiency in them, etc.

Naturally, different specialists prefer a certain set of skills. For example, a company that cooperates with foreign clients needs an employee who is fluent in foreign languages.

If you haven’t decided what exactly to write about your skills, maybe you have the following:

business communication skills;
ability to make quick decisions;
the ability to analyze problems and effectively find ways to solve them;
flexibility;
ability to organize work;
use your time rationally;
competent speech and clear diction;
easy to learn;
ability to perceive a large amount of information;
communication skills and tact;
energy and initiative;
ability to resolve conflicts.

Personal qualities

A person cannot always adequately assess his personal qualities. This block of questions often confuses, but with its help you can assess the employee’s potential even more deeply, understand how well this employee suits the company.

As a rule, such a set of qualities as punctuality, resistance to stress, responsibility is universal and should appeal to any employer.

All the qualities you listed must correspond to reality; sincerity will undoubtedly be appreciated.

Personality Questions quite a tricky group. You may be asked to talk about each of them in detail - be prepared to talk about a situation when you exhibited them. It is advisable to highlight the most important ones that will best describe you as a person. You need to answer truthfully, without exaggerating.

Important do not confuse personal qualities and skills. The first ones tell about you as a person, while the second ones are acquired in the process of training or work.

Among your advantages, you can highlight the following, if you have them:

honesty and courtesy;
hard work and determination;
ingenuity;
sociability;
composure;
integrity;
energy;
diligence;
reliability;
initiative and attentiveness;
non-conflict and decency;
punctuality;
self-criticism, desire for self-improvement;
responsibility and reliability;
creativity and creativity;
performance and activity;
neatness and others, etc.

In addition to your positive aspects at this point they may be asked to indicate weak ones. Don’t write that you don’t have them, because everyone has weaknesses and shortcomings. If you say that you only have merits, you may be thought of as a secretive person. It is important for the manager to understand how self-critical and objective and open you are.

Your shortcomings can even become advantages, it all depends on the specific profession.

For example, a programmer can indicate the following weaknesses:

secrecy;
pedantry;
restlessness;
straightforwardness;
modesty;
lack of communication;
excessive responsibility, etc.

Indication of such shortcomings is most likely will not affect your employment decision in any way for the position of programmer, but this option is not suitable for professions that involve communicating with a large number of people.

You can also specify neutral weak qualities, which are suitable for any profession, for example:

constant analysis of one’s mistakes, self-criticism;
increased trust in people;
lack of experience, etc.

Legal aspects

There are no legally approved application forms. But when composing questions, employers should focus on Article 137 of the Criminal Code of the Russian Federation “Violation of privacy”.

If you were not hired because of your religious reasons, race, or wealth, you can go to court.

Firms that use fairly detailed questionnaires ask candidates to leave their written permission in advance. Thus, applicants confirm the voluntary provision of their data.

Questionnaires must not give false information, because in this case the employer has the right to terminate the contract(Labor Code of the Russian Federation, Article 81)

In conclusion, I would like to advise you to approach the issue of filling out the questionnaire as responsibly as possible. An incorrectly completed document will not be able to fully reveal your positive aspects and skills, significantly reducing your chances of getting a desired position.

The features of the application form for a job are discussed in this video.

When applying for a job, the application form is one of the necessary documents on the basis of which the employer forms his opinion about applicants for a vacant position. The questionnaire provides all the necessary information about the applicant; in the future it will be attached to the employee’s personal file.

The essence and form of the application form for employment

There is currently no specific form of the document defined by law; it is usually drawn up based on some basic points, since it is impossible to develop the most informative version. In different cases and for different enterprises, it is different; often an official of an organization, when applying for a job, offers to fill out his own sample questionnaire, which would reveal to the manager the information he needs to make an official decision. An example of filling out such questionnaires is also provided by the head or HR department of the organization.

Typically, the questionnaire reflects the most socially significant aspects, such as citizenship. Place of residence, education and right to work, criminal records, professional skills and information about previous employment, biographical information. When drawing up a document, it is important not to overdo it with information; you should not write it on several sheets; one sheet that briefly and succinctly presents the data will be enough.

A correctly completed sample questionnaire allows the employer to evaluate a job applicant when hiring for his compliance with the specifics of the job, the proposed position, as well as determine the basic personal and professional qualities of a person, his ability to perform assigned duties.

Successful and high-quality completion of a job application can be the key to obtaining the desired vacant position.

Profile tricks

In addition to its main function, filling out application forms when applying for a job helps the manager not only become familiar with the information that the applicant wants to provide, but also obtain more accurate information through psychological techniques.

In many organizations, questionnaires are compiled not only by personnel department employees, but also by psychologists in order to analyze the hidden capabilities of a person or facts about him. Such questionnaires, in addition to standard questions, contain those that will help to better understand the candidate’s personality and character traits. These questions are not relevant; they usually talk about hobbies, musical preferences, favorite literature and movies, friends, possible phobias. These can also be situation questions where the applicant is asked to answer what he would do in a particular case.

There are no wrong answers to such questions, they are all individual. However, for applicants for different positions, the answers to such “tricky” questions should be different. For example, a positive answer to the question “Do you like to dream” will add a plus to an applicant for the position of an animator or designer, but for an accountant or auditor such an answer will be inappropriate.

Sample form

Not all organizations offer applicants to fill out a sample application form when applying for a job, but they may request this document for review. We offer you an example of how to correctly compile a questionnaire. So, this document should contain the following minimum information:

Full name of the position applicant;
Place and date of birth of the applicant;
His nationality;
Contact details of the applicant (address, home and mobile phones);
Passport details (number and series, date of issue, authority that issued the document);
Education of the applicant (Higher, secondary, secondary vocational. The educational institution must be indicated);
Attitude towards military service (for men);
Information about work activity. The period of work, the name of the enterprise, position and functional responsibilities are indicated;
Professional skills and abilities;
Additional skills (for example, confident use of a PC and office equipment, knowledge of some highly specialized programs);
Marital status and information about family members;
Applicant's hobby.

This is a basic example of an applicant profile. However, some documents may require you to attach a photo or answer additional questions, such as:

Having a criminal record;
Sources of additional income;
Character traits;
Desired salary level and others.

Example of filling out a form

Pay attention to this example of filling out the questionnaire. This type of question is standard for most businesses. Usually it is filled out manually or has printed options for the answer, from which you need to select the correct one.

Filling example:

FULL NAME.	Kolesnikova Natalya Sergeevna
Date of Birth	08.01.1986
Citizenship	Russian citizen
Registration address	Saratov, Parkhomenko street, building 11, apartment 144
Actual residential address	Same
Passport data	Series 00 00 number 000000, issued on March 20, 2010 by the OUFSM of Russia, Saratov region, Leninsky district
Family status	Married
Children	Daughter – 4 years old, son – 7 years old.
Close relatives	Husband Kolesnikov S.V., Mother – Ilonova M.K., Father – Ilonov S.Yu.
Education and educational institution	Higher. Russian State Trade and Economic University.
Speciality	Accounting, analysis and audit
Applying for a position	Auditor, accountant
Work experience	Total experience 10 years
Last 3 jobs	Parus LLC. She worked as an auditor from 09/01/12 to 09/01/14. The reason for dismissal is bankruptcy of the organization.
Additional education	Computer courses for PC system administrator.
PC knowledge	Confident PC user. I am proficient in basic programs, as well as 1C: Enterprise.
Knowledge of a foreign language (what language, degree of proficiency)	Fluency in English and German in spoken and written language.
Having a driving license	No
Personal qualities	Communication skills, responsibility, dedication, diligence, self-development, ability to learn, stress resistance.
Bad habits	None

A questionnaire is one of the documents through which important information for the employer is collected about applicants for a particular position. In the future, based on the information provided by the applicant in the application form, the organization will select employees.

Any normatively fixed There is currently no application form. It is impossible to develop a completely informative questionnaire. In each specific case, for each enterprise it is different, depending on the information that the employer would like to receive from the employee. The most socially significant issues, such as place of residence, citizenship, right to work, criminal records, biographical and professional data should be reflected in it (the main thing is not to overdo it with the length of the questionnaire). As a rule, an employee fills out a questionnaire at the interview stage when applying for a job.

Currently, most applicants come to interviews with detailed and various additions to them, so filling out questionnaires is not common everywhere. Often the information contained in the resume is quite enough for the employer. But not always.

First of all, a correctly completed questionnaire allows the employer to evaluate the applicant in terms of compliance with personal specifications, that is, to understand what qualities a person has to successfully perform the work assigned to him.

Filling out an application form when applying for a job

Questioning applicants largely depends on internal company rules and is most often common in large organizations. As a rule, applicants are not informed about the upcoming survey, so when going for an interview, in addition to your resume, it is advisable to take with you copies or originals of other documents that in one way or another can contribute to successful employment.

Typically, employers require that the questionnaire be filled out by hand, so the respondent must approach this process with full responsibility and try to avoid mistakes and corrections. To do this, it is best to familiarize yourself with all the questions presented in the questionnaire before starting to fill out, and sketch out a preliminary plan of answers in your mind.

It is highly undesirable to leave blank items in the application form. So, for example, if the requested information has nothing to do with the applicant, you can indicate “not available” as the answer. This will make it clear to people who will read the application that the applicant did not (knowingly OR not) skip any question.

Legal aspects of drawing up questionnaires

For the first time, after the adoption of the Constitution of the Russian Federation in 1993, our state remembered its obligation to protect fundamental human rights and freedoms, including information about the private life of its citizens, declared in the Basic Law.

Thus, at the stage of drawing up (developing) the application form, one should not forget about Article 86 of the Labor Code, which prohibits the employer from collecting (receiving) and processing the employee’s personal data affecting his political, religious and other beliefs, and data on private life only from written consent of the employee himself.

In exceptional cases directly provided for by federal law, the employer has the right to collect the specified data if it directly relates to employment issues (for example, when accessing information containing state secrets).

Employers do not have the right, when hiring (and not only) to collect and process personal data of an employee related to his membership in public associations or his trade union activities, except in cases provided for by federal law.”

It is not harmful to recall that at any stage of work with personnel, the organization is obliged to maintain confidentiality, and simply standards of decency.

In case of non-compliance with the confidentiality regime of information, the minimally guilty employee will receive a reprimand, or more, may be dismissed under paragraph B of Article 81 of the Labor Code or even charged under Article 137 of the Criminal Code of the Russian Federation “Violation of privacy”, the maximum punishment for which is arrest for a period of four to six months, which you will agree is also unpleasant.